Step 1: Annual Residency Validation
(This process must to be completed by May 31, 2019.)
OLCHS will collect residency documentation beginning March 5, 2019 for the 2019-20 school year. Families are expected to have their annual residency documentation submitted by May 31, 2019. This is the first step in qualifying for the free iPad insurance incentive.
On Tuesday, March 5, 2019, each family was emailed information on the 2019-20 Annual Residency Validation process. Within the email there was a hyperlink to ‘PowerSchool’ (Formerly Infosnap). The link allows families to upload their residency documentation. Although an email was sent for each student enrolled, a family only needs to complete the PowerSchool process once. Please use PowerSchool to complete the Residency Validation process. If you did not receive the email or have other residency questions, please contact Maria Vanderwarren at 708/741-5602 or firstname.lastname@example.org. Families who do not have an email address listed with the school were mailed information.
Although families are encouraged to submit their documentation electronically via PowerSchool, families do have the option of submitting the required residency documentation via email, fax, U.S. Mail, or by dropping off copies of the required paperwork at the school. Families that prefer to submit the documentation by hard copy must print the Residency Validation Form and submit copies of all the required paperwork. The school will not make copies. Additionally, staff members are not available during the school day without an appointment. Residency questions and requests for appointments should be directed to Maria Vanderwarren at 708/741-5602 or email@example.com.
Continuing for the 2019-20 school year, Free iPad Insurance Incentive. As an incentive to encourage parents/guardians to complete the back-to-school registration steps by the deadline, the District will waive the iPad Insurance fee ($50.00 value) for families who complete their residency documentation by May 31, 2019, and complete the Skyward verification and fee payments/waivers by July 25, 2019. The free iPad insurance will only be awarded to families that meet both deadlines.
Families needing assistance with residency documentation can visit campus during the following assistance days on Thursday, April 4, Thursday, April 25, and Friday, May 31, from 4:00 pm to 8:00 pm in the District Office located near the Southwest Highway Entrance.
Step 2: Skyward Verification & Fee Payments/Waivers
In July 2019, families will need to verify their Skyward Information and make online payments or attend a session to complete fee waivers, payment plans, or to submit free lunch applications. The dates for Fee Waivers, Payment Plans, and Free Lunch Assistance are Thursday, July 18, 2019 and Thursday, July 25, 2019.
Fee Waiver/Free Lunch Application Letter
Step 3: iPad Pick-Up
The iPad pick-up date for new students will be Monday, August 12, 2019.
FAQ –Frequently Asked Questions
I have completed the residency validation process for the past three years and I haven’t moved in twenty years, do I have to do it again this year?
Yes. Every family needs to complete the residency validation process on an annual basis.
I deleted the February email that included the PowerSchool hyperlink, what should I do?
Contact Maria Vanderwarren at firstname.lastname@example.org to request that the email be resent.
I have limited access to the Internet and/or have limited computer skills, how can I submit my residence validation documents?
Download the Residency Validation Form from the website or pick-up a copy from the Greeter Station and submit copies of all the required documentation via fax, mail, or drop-off.
I have a complex guardianship situation or residency matter that I wish to talk to some in person, what should I do?
First, do not visit the campus without an appointment. Contact Maria Vanderwarren at 708/741-5602 or email@example.com to schedule an appointment or visit her on the assistance days on: Thursday, April 4, Thursday, April 25, and Friday, May 31, from 4:00 – 8:00 p.m. in the District Office located near the Southwest Highway Entrance.
What is the deadline to have the residency documentation submitted?
Although the process can begin immediately, the deadline for residency documentation is May 31, 2019. After May 31, 2019, failure to submit residency documentation can impact a student’s course selection, delay your registration for the 2019-20 school year, and require attending at least one parent/guardian on campus residency/registration session.
Are there fees due or collected during the Annual Residency Validation process?
No. Fees for the 2019-20 school year will be collected in July. Information will be shared with families in June on the fee payment process and iPad/Textbook Pick-up Days.
My family usually qualifies for a fee waiver/free-reduced lunch, do I need to complete the residency validation process?
Yes. Every family needs to complete the residency validation process on an annual basis. The residency validation process is independent of the fee waiver/free lunch application process and should be completed immediately. Fee waiver/free lunch applications will be available in July and August.
I am the parent/legal guardian but I am residing with another family within the district. What paperwork is needed?
An Affidavit of Residency must be completed. Both pages must be completed and notarized. The property owner/lessee on the Affidavit of Residency is required to be present and provide proof of residency as listed above. The parent/legal guardian on the Affidavit must submit a copy of a W-2, pay stub, bank statement, or other acceptable proof of living at the address used on the notarized affidavit AND a current driver’s license or State ID. If you are utilizing the Affidavit of Residency you also may be subject to random residency checks by our police liaison, at which time you must show proof that the student and legal parent/guardian reside at said address. No Exceptions!
Is everyone entitled to the free iPad insurance?
The free iPad insurance will only be awarded to families who submit their residency documentation by May 31, 2019, and complete the Skyward verification and fee payments/waivers by July 25, 2019.